Administrative Assistant

Cypress Adventures, Inc.

Position: Administrative Assistant
Location: Hartsville, South Carolina
Schedule: Full-time, Exempt

About Cypress Adventures

Cypress Adventures is a mission-driven nonprofit organization dedicated to youth leadership development, experiential learning, and community impact. Through innovative programming and values-based leadership, we create environments where young people can grow, reflect, and thrive.

As our organization continues to grow, we are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the operational and financial backbone of the organization. This role is critical to ensuring the smooth day-to-day functioning of our campus and administrative systems.

Position Overview

The Administrative Assistant will report directly to the Executive Director and play a central role in managing the organization’s administrative, financial, and operational needs. This individual must be a self-starter who can work independently, manage multiple priorities, and maintain strong systems with minimal supervision.

This position oversees executive-level administrative support, financial record-keeping, and daily campus operations, helping ensure that Cypress Adventures runs efficiently and sustainably.

Key Responsibilities 

Administrative & Executive Support. 

• Provide direct administrative support to the Executive Director, including calendar management, scheduling, meeting coordination, and correspondence 

• Prepare agendas, take meeting notes, and support follow-up on action items 

• Manage organization-wide calendars, deadlines, and internal communications

Finance & Accounting (Required) 

• Manage and maintain financial records using QuickBooks (required experience) 

• Process invoices, payments, reimbursements, and expense tracking 

• Support budgeting, basic financial reporting, and reconciliation 

• Maintain organized financial and administrative documentation 

• Collaborate with leadership and external partners (e.g., accountants, auditors) as needed

Operational & Campus Management 

• Oversee day-to-day operational needs of the Cypress Adventures campus 

• Manage supplies, vendors, and basic facilities coordination 

• Support program operations with scheduling, logistics, and administrative systems 

• Ensure organizational processes are followed and continuously improved

General Administrative Duties 

• Maintain filing systems (digital and physical) 

• Support compliance, recordkeeping, and organizational documentation 

• Assist with onboarding, internal systems, and special projects as assigned

Qualifications & Skills

We are looking for candidates who:

• Have demonstrated experience using QuickBooks for finance and accounting tasks (required) 

• Possess a strong understanding of basic accounting and financial processes 

• Are highly organized, detail-oriented, and dependable 

• Can work independently, manage priorities, and meet deadlines 

• Are proactive, resourceful, and comfortable taking initiative 

• Demonstrate professionalism, discretion, and strong communication skills

Preferred:

• Previous experience working in a nonprofit organization 

• Experience supporting executive leadership 

• Bachelor’s degree preferred; relevant professional experience will be considered in lieu of a degree

Hours & Compensation

• Schedule: Full-time, flexible schedule

• Compensation: $35,000-$40,000 depending on experience.  

• Opportunities to grow with a mission-driven and expanding organization

Why Join Us?

• Work in a mission-driven, values-based organization making a real impact in the community

• Work closely with executive leadership and play a key role in organizational success

• Enjoy autonomy, trust, and meaningful responsibility

• Contribute to a growing organization with room for professional growth

How to Apply

Please submit a resume and cover letter describing:

• Your administrative and financial experience

• Your experience working in QuickBooks

• Your interest in nonprofit work

Apply to info@cypressadventures.org

Cypress Adventures is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all staff and participants.